A sample request is a sales document sent from the distributor to the supplier asking for a small quantity of a product prior to placing an order. The sample request is sent to the supplier, so it will contain net cost information and vendor details and should only be shared internally.
To create a sample request, click on Projects from the main toolbar. If the project you would like to use for the sample request is listed in the Recent Projects section, click on the listing to open it. If not, click on Projects from the available menu. Then, locate the project and click on the name to open it.
FWithin the Project, there are two options for creating a sample request:
- From the Overview section, click on the "Create a Sample Request" button in the Sample Requests area.
- From the Sample Requests section, click on the "Create a Sample Request" button.
When the Sample Request Information window opens, the sample request date is a required field but will be automatically filled in with the current date. There are two other required fields: sales person and order contact.
After completing the required fields, enter as much additional information as possible in the remaining boxes. Once you have finished entering information, click on the "Create Sample Request" button.
The sample request will be available in the Sample Request section of the project. You can now add the product(s) to the sample request by clicking on the Sample Request number and opening it.
In the Products & Pricing area, click on the Add Products button.
The Add Products & Import Services window will open and there are five options for adding products:
Quick Add
The Quick Add option enables you to select from any item in ESP by entering search terms in the "What are you looking for?" box. Type keywords, product numbers, or customer product numbers in the box.
Use the checkbox to select the product(s) you would like to include in the sample request.
When you are finished, click on the "Add Products & Configure" button.
See the Quick Add section in action!
Collection
The Collection option enables you to select any item that has been saved in a Collection. Use the "Select a Collection" dropdown to view the five most recent collections. You can also use the Search Collections box to type a collection name. Click on the collection listing to display items within.
Use the checkbox to select the product(s) you would like to include in the sample request.
When you are finished, click on the "Add Products & Configure" button.
See the Collection section in action!
Presentation
The Presentation option enables you to select any item that has been included in a presentation. Use the "Select a Presentation" dropdown to type a presentation name. Click on the presentation listing to display items within.
Use the checkbox to select the product(s) you would like to include in the sample request.
When you are finished, click on the "Add Products & Configure" button.
See the Presentation section in action!
Order
The Order option enables you to select any item that has been included in a order. Use the "Select an Order" dropdown to view recent orders or use the Search Orders box to type an order number, company name, or project name. Click on the order listing to display items within.
Use the checkbox to select the product(s) you would like to include in the sample request.
When you are finished, click on the "Add Products & Configure" button.
See the Order section in action!
Custom Product
The Custom Product section enables you to create a quote with a custom item. While the Product Name and Supplier are required, it is recommended that you include as much information as possible. Once you have finished entering information, click on the "Add Custom Product" button. The product will be moved into the Selected Products & Services section.
Use the checkbox to select the product(s) you would like to include in the sample request.
When you are finished, click on the "Add Products & Configure" button.
See the Custom Product section in action!